The Use of Wireless Response Systems in Event Planning

Are you hosting a game show, doing a presentation or a case study, speaking in a training program or doing a survey? In an event where audience response is important so that a lively discussion is encouraged, a Wireless Response System is helpful.

The hand-held terminals work through an electronic network using radio frequency and immediately, members of the audience can send answers to questions by a simple press of a button.

The effective utilization of a response system depends on an application developed solely for the purpose. It should be creative and informative and can effectively serve the event’s objective as well as several other factors. This includes the number of attendees and their social classification, reason for coming, duration of the event and important points the attendees must learn from the event. Depending on the kind of event, you can have professional programmers customize a software that may be useful in a variety of formats to meet specific requirements.

wireless-audience-response-system

During the presentation, a moderator may ask questions answerable with simple choices represented by the buttons on the hand-held device.

The questions will only have to be prepared in such a way that the audience can choose to answer with any of the following:

  • YES (Y) or NO (N)
  • TRUE (T) or FALSE (F)
  • Numeric choices like 1 or 2

The effective use of the device results in having an audience that actively yet anonymously participates in a discussion where feedback is immediate.

How is the feedback evaluated?

Responses can be fed by a computer to a projection screen, tabulated and showing immediate results.  How effectively the moderator responds to the result could either encourage or dissuade further audience reaction.

If you are the moderator, you can plan how the questions would go prior to the event. It would help to have to types of questions, prepared and unprepared.

 Advantages of prepared questions

  • You can set a list of well-thought questions prior to the event. You, as moderator can contribute a lot to this list but you may also seek the input of event production management and staff.
  • You can assure that nothing is missed and all key points are discussed.
  • You can review and edit the questions should any of them contain things that should not be tackled with the audience.
  • You can choose the most effective method by which to ask the questions: use overheads, power point presentation or videography. 

Advantages of unprepared or impromptu questions

  • Impromptu questions are effective as discussion starters.
  • It can address a point that was not addressed in the planning stage.
  • It allows ideas to be shared between moderator and audience members.
  • As moderator, be sure to be comfortable with this arrangement and you must be well-prepared. Know all of the details of the discussion by heart in order to freely discuss with authority giving your audience an assurance that there is something valuable to learn.
  • Even when agreeing to discuss matters by means of impromptu questions, you can pre-arrange how it would go.
  • Have the questions written down and displayed on screen using an overhead projector as this makes a perfect visual aid that can encourage audience participation.
  • Have the overhead operator prepared and ready to display short answers like YES or NO or number choices, arranged ahead of time.

Read Also:  Need More Audience Participation?

Presenting the Responses

How effective and easily understood the exchange of questions and answers goes relies heavily on how the responses are displayed. The responses may be summarized and displayed on screen by using graphs. The graph can be creative, fun and colorful and it can be a bar, cylinder or a pie and in 2D or 3D format, horizontal or vertical, depending on how you want it done.

You may have the software developed to display the responses even those from a previous poll alongside the current response if comparisons must be showcased. Other available graph types include line, plane, step and many more in millions of colors, different fonts and background. The graph may also be customized to:

  • Display maps showing answers in geographic segmentation.
  • An illustrated show of hands that increase in number as each response is recorded.
  • Include the display or topic, title, company logo, etc. on every change of screen.
  • Specific needs may be met with a customized presentation software. It is important to remember that should you choose custom-made application, have it done days in advance to allow time for testing.

Keeping a Record

The responses are always valuable information and how they are recorded, summarized and saved is important. The moment audience members respond, the answers need to be collected and stored, tabulated and summarized, and ready for reporting for on-the-spot or after-event printout. This can be done by software such as wInquiry where reports according to questions, responses by individual, class or team, or summary can be obtained. This may be sent over to an ASCII format of your choice and then to you database. 

Discover how the system works and how useful it is in the exchange and sharing of valuable information according to your specific needs. It will aid you in classifying attendees accordingly and effectively be able to start a lively discussion. While it may take some time and extra budget to customize, the result is certainly worth it.

Call us today to get your custom system for your next event. Our team is always happy to work with you big or small, we look forward to working with you.

Contact our South Florida Audience Response System specialist Brian today by calling Ph: (561) 687-8667.

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